HubSpot Integration · Enterprise
Trade show leads, in HubSpot before you leave the booth
Scan a badge. The contact lands in HubSpot with notes, deals, and event attribution.
Everything syncs. Nothing falls through.
On the Enterprise plan, every lead you capture at an event flows into HubSpot with full context. Contacts, notes, deals, tasks, and event attribution. No CSV exports, no manual entry.
Contacts
Name, email, phone, company, title, and LinkedIn URL. Enriched data syncs too.
Notes
Meeting summaries, conversation context, and next steps. Attached to the contact record.
Deals
Create deals from the booth. Track pipeline from first scan to closed won.
Tasks
Action items from your conversations sync as HubSpot Tasks. Nothing slips through.
Event Attribution
Your events become BoothIQ Events records in HubSpot. Every synced lead links to the event where you met them.
Pipeline Impact
Associate deals with an event in HubSpot. The event page in BoothIQ shows pipeline and closed-won totals.
How the HubSpot integration works
Connect once. Every scan after that syncs automatically.
1 Connect HubSpot
Open Settings, tap HubSpot, sign in. 60 seconds, no API keys.
2 Scan at the booth
Scan any badge or business card. BoothIQ checks HubSpot instantly and shows if they're already in your CRM.
3 Leads land in HubSpot
Contacts, notes, and deals sync to your portal. Your sales team has full context Monday morning.
Know who you're talking to
When you scan a badge, BoothIQ searches your HubSpot portal in real time. You'll know on the spot if this is a new prospect or an existing contact.
Existing contact? See their HubSpot record, deal stage, and last activity.
New lead? BoothIQ creates the contact in HubSpot with enriched data.
No duplicates. Matches on name, email, and company. Updates instead of creating.
What lands in HubSpot
Every badge scan creates a complete record in your CRM. Not just a name and email.
Contact Record
Note on Contact
SaaStr 2026 / Booth Visit
Sarah stopped by to ask about our HubSpot integration. Currently using Cvent for badge scanning but unhappy with the data quality. Interested in voice notes and automatic follow-up.
Next Steps
Send case study on event ROI tracking. Schedule a 15-min demo for her team next Tuesday.
See the pipeline behind every event
Associate deals with the event's BoothIQ Events record in HubSpot. Open the event in BoothIQ and the Pipeline impact band shows what those deals add up to, straight from your portal.
Pipeline impact
· HubSpot$284K
Pipeline attributed
$96K
Closed-won attributed
14
Deals
Attribution you can defend
Only deals you associate with the event record count. BoothIQ never guesses through contacts. When leadership asks where the number came from, you can stand behind every deal in it.
Click through to every deal
The totals open a list of the deals behind them. Click any deal to open it in HubSpot.
HubSpot sync on Enterprise
CRM sync is part of our Enterprise plan, with custom field mapping, unlimited seats, and dedicated setup. Talk to us about Enterprise.
Enterprise Plan
Custom pricing
60-second setup
No API keys. No developer tools. No IT ticket. Just sign in and go.
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1
Open Settings
Find the Integrations section and tap HubSpot.
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2
Sign in to HubSpot
Choose your HubSpot portal and approve permissions.
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3
Start scanning
Your next badge scan checks HubSpot automatically.
Frequently asked questions
How long does it take to connect BoothIQ to HubSpot?
About 60 seconds. Open Settings, tap HubSpot, sign in, and approve permissions. No API keys, no developer tools, no IT ticket.
Does BoothIQ create duplicate contacts in HubSpot?
No. When you scan a badge, BoothIQ searches your HubSpot portal by name, email, and company. If the contact already exists, BoothIQ updates the record instead of creating a new one.
Do I need a paid BoothIQ plan for HubSpot sync?
Yes. HubSpot sync is part of our Enterprise plan. The free Individual and Team plans capture leads and export via CSV, but do not sync directly to any CRM. On the HubSpot side, BoothIQ works with all HubSpot plans, including the free CRM.
Can I see if a scanned lead is already in my CRM?
Yes. When you scan a badge, BoothIQ checks HubSpot in real time. If the person is already a contact, you'll see their existing record and history right on the scan screen.
What data syncs from BoothIQ to HubSpot?
Contacts (name, email, phone, company, title, LinkedIn URL), notes (meeting summaries, conversation context, next steps), and deals. BoothIQ also creates a BoothIQ Events record for each of your events and links every synced contact to the event where you met them.
Can I see event ROI in BoothIQ?
Yes. Associate deals with the event's BoothIQ Events record in HubSpot, and the event page in BoothIQ shows pipeline attributed and closed-won, with each deal linking back to HubSpot. Only deals you associate count; BoothIQ never infers attribution through contacts. BoothIQ shows dollar totals rather than a return percent, since HubSpot deals carry no event cost to divide by. If you connected HubSpot before this feature shipped, reconnect once in Settings so BoothIQ can read your deals.
Does it work offline?
Yes. BoothIQ captures leads offline. When you reconnect, everything syncs to HubSpot automatically.
Can multiple team members sync to the same HubSpot portal?
Yes. Each team member connects their own HubSpot account. All leads sync to the same portal with full context from each rep's conversations.
Is my HubSpot data secure?
BoothIQ uses OAuth 2.0 to connect. Your HubSpot password is never shared with BoothIQ. You can disconnect at any time from Settings.
Stop losing trade show leads to spreadsheets
Connect BoothIQ to HubSpot. Scan badges at the booth. Your CRM is updated before you get back to the hotel.